Royal Architectural Institute of Canada

Contract Documents

The RAIC publishes and distributes a number of publications offered to help members strive for excellence in their practices and help promote architecture within their communities. As a service to members, the RAIC also distributes Standard Contract Documents and Canadian Construction Documents Committee publications.

To order authorization seals or paper copies, please visit the online store

News about RAIC Standard Contract Forms

Canadian Standard Form of Contract for Architectural Services – Document Six 2018 and Canadian Standard Form of Contract between Architect and Consultant - Document Nine, 2018 editions.

The RAIC has released the 2018 editions of the Canadian Standard Form of Contract for Architectural Services – Document Six and theCanadian Standard Form of Contract between Architect and Consultant - Document Nine.

Following wide acceptance of Document Six 2017, the RAIC Practice Support Committee has updated Document Six to a 2018 Edition and developed the new Document Nine. Documents Six and Nine together reflect a balanced approach to the contractual relationship between client and architect and between the architect and consultants. to the two forms of contract provide a reasonable and appropriate distribution of responsibilities and risk. 

The 2018 editions of both Document Six and Document Nine have been updated to address new prompt payment and adjudication legislation coming into effect this fall in Ontario. Prompt payment legislation is being explored in other provincial jurisdictions and the federal government.  

Document Six has also been updated with 5 new abbreviated schedules for services to be used for projects with a defined or narrowed scope. Architects have a choice to use one of six schedules to describe the services and responsible of both the architect and the client.  

Schedule A1 - Predesign Services

Schedule A2 - Building Condition Assessment Services

Schedule A3 - Services for a Simple to Average Project

Schedule A4 - Custom Residential Design Services

Schedule A5 - Interior Fitup Services

New  Guide

As with Document Six, Document Nine is now provided with a detailed Guide providing instruction, information, and advise on completing these standard contract forms.   

Standard Contract Forms, Copyright and Supplemental Conditions

Seals

Each copy of an executed (signed) contract requires that an RAIC authorization seal be affixed to the cover. An authorization seal is not required on a contract form when it is provided to an architect or client as a demonstration of contractual conditions. For example, a client may include Document Six in a request for proposals (RFP) package to indicate the contractual conditions.       

Supplemental Conditions

If changes to the Agreement Form, Definitions, or General Conditions of an RAIC Standard Form of Contract are required, this should be done using Supplemental Conditions. Adding Supplemental Conditions is an acceptable way to adjust the responsibilities of both parties to address project specific conditions. For example, Supplemental Conditions may describe the need for security clearances or background verifications to work in some facilities. Supplemental Conditions should not be used to change the fundamental responsibilities of either party or transfer risk to a party that cannot manage that risk.        

Using the Contract Forms

Document Six and Document Nine are provided in a combination of fillable PDF forms and MS Word schedules. The Agreement Form, Definitions and General Conditions are provided in a PDF fillable form. The schedules are provided in MS Word format so that services can be added as necessary. The PDF form is not available in an editable format. 

RAIC Documents Seven and Eight Rescinded

In August, the RAIC released their new standard forms of contract: Document Six 2018, Canadian Standard Form of Contract for Architectural Services, and Document Nine 2018, Canadian Standard Form of Contract Between Architect and Consultant. With the release of these two new contracts, at its September 2018 meeting, the RAIC Board rescinded the older contract forms: Document Seven 2005, Canadian Standard Form of Agreement between Client and Architect - Abbreviated Version, and Document Eight, Short Form Agreement Between Client and Architect. They are no longer available for download from the RAIC web site.

If required, Document Seven 2005 and Document Eight 2007 may be obtained by contacting Donald Ardiel, Director, Practice Support. 

RAIC Document Six 2017 Available for Participants of the 2018 ExAC.

RAIC Document Six 2018 is very similar to the 2017 version with only the additon of clauses related to upcoming promt payment and adjudication legislation in Ontario and the addition of project-specific schedules of services. 

For those writing the ExAC 2018 exam, Document Six 2017 will continues to be available on the RAIC web site throughout 2018.  

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