The leading voice of
architecture in Canada

Registrar

Wed, 2017-08-23 10:41 -- aelwajgali
Organization: 
The Alberta Association of Architects
Job Description: 

About The Alberta Association of Architects

Established in 1906, the Alberta Association of Architects is a self-governing professional association charged under the Architects Act with the registration of Architects and the licensing of Licensed Interior Designers. The association’s purpose is to regulate and advance the professions of architecture and interior design and to represent the public interest in the administration of the Alberta Architects Act.

To this end, the association sets standards for registration and licensing, outlines expectations for ongoing professional conduct, and supports their members’ ongoing competency by providing them with professional development opportunities, practice advice and tools. For the protection of the public the association ensures compliance with standards through a series of formal mechanisms including practice review and complaints investigation processes. They advocate for the profession overall through participation on government and industry-related committees and in conjunction with colleagues at the regional and national levels. The association provides a voice on important professional issues at all levels of government.

To learn more, visit their website at: www.aaa.ab.ca 

 

The Role

The Registrar acts in a leadership, liaison, and advisory role to manage the registration, licensing, continuing competence and professional practice of AAA members. The position is a blend of responsibilities assigned under legislation and responsibilities set by AAA management. The Registrar is appointed by Council, and will report to the Executive Director.

Direct Reports

The Registrar will have management responsibility for the following positions:

  • Registration Administrator
  • Intern Administrator
  • Professional Development Coordinator

Responsibilities

The following tasks, duties and responsibilities are the essential functions of this job:

Registration and Regulatory Management:

  • Be responsible for receiving, reviewing, and making recommendations regarding the registration of all categories of membership (excluding Registered Architects and Licensed Interior Designers) including all modes of practice.
  • Provide guidance and support to the Registration Committee who are charged under legislation with the responsibility of registration of Registered Architects and Licensed Interior Designers. 
  • Responsible for providing regular reports to Council.
  • Be responsible for maintaining the association registers for all categories of membership.
  • Ensure that all registration-related and approval documentation goes out under the signature of the Registrar.
  • Oversee the preparation and accuracy of bi-weekly and other reports to Council.
  • Oversee and direct the work of the Registration department.
  • Ensure policies and procedures implemented by the department are in accordance with the Act, General Regulation and bylaws of the association.
  • Research, interpret, advise and report to Council on various legislative issues in relation to a self- governing regulatory body
  • Ensure effective scheduling and organization of the writing of the annual ExAC exams (national entrance exams for architecture) 

Committee Liaison Support: 

  • Serve as the primary liaison to all registration boards and committees to ensure consistency of information and approach including:

          o Registration Committee advise and support
          o Joint Board of Practice coordinate, advise and support o Practice Review Board liaise and support
          o Practice Advisory Committee liaise

  • Support the Chair of the Registration Committee through supervision of the administration of the Intern Architect Program and the Intern Interior Design Program, including logbooks, course completion and oral reviews 

 

Professional Development/Continuing Compliance Program:

  • Oversee the association’s professional development and continuing competence program
  • Provide guidance on the development and presentation of professional development opportunities
  • Direct the work of the Professional Development Coordinator as he/she manages the scheduling/implementation of a wide variety of Professional Development online and in-person training programs to improve the skill levels of the association’s members
  • Work closely with the Professional Development Coordinator and the Professional Development Advisory Committee to develop and implement policy, procedure, processes and outreach to the membership
  • Compliance oversee annual audit of professional development reporting and manage the outcomes related to non-compliance by members 

 

Complaints and Discipline:

  • Accept and review any complaints submitted about the conduct of authorized entities and forward them to the Complaints Review Committee as specified in the association’s complaints review process.
  • Manage the implementation of the decisions and any appeals resulting from the work of complaints review panels.
  • Work with Complaints Chair and the Manager of Policy & Compliance to ensure that the complaints review process is undertaken in accordance with the requirements set under the Act, General Regulation/Bylaws and the policies and processes established by Council, utilizing legal counsel where identified and required.

Policy and Standards:

  • Support the work of the Practice Review Board in their mandate to pro-actively develop and maintain standards, guidelines and resources on matters related to the practice of architecture and interior design.
  • Oversee the development, maintenance and administration of policy, procedure and operational requirements for admission, registration and licensing functions of the association

Strategic Management:

  • Contribute to the review and development of the association’s strategic and operational plans and lead the Registration department in the achievement of assigned goals.
  • Stay abreast of new trends and developments in licensing, registration, and professional development programs and implement policy and procedural improvements to benefit the association.
  • Assist the Executive Director in assessment and implementation of projects as required

Stakeholder and Member Relations:

  • As appropriate, and in conjunction with the Executive Director and/or President, engage in external communications, by participating in key associations and organizations, serving on committees, and representing the association at community and industry events.
  • Build relationships with academic institutions by serving on program advisory committees, presenting to students, and attending relevant events as appropriate.
  • CALA Accompany the Executive Director to the twice-yearly meetings of the Canadian Architectural Licensing Authorities (CALA) for the purpose of providing a registrar’s perspective on issues of national significance. 

 

Administrative Management:

  • Ensure administrative management of the department is in full compliance with AAA policies and procedures.
  • Develop and monitor an annual work plan for the registration department. 
  • Work with the Manger of Policy & Compliance to develop and maintain appropriate policies for the registration department.
  • Prepare reports as required to the Executive Director and Council on the activities of the department.
  • Present on the registration department’s activities at the annual general meeting
  • Liaise with the Communications and Member Services department to promote the activities of the Registration department.
  • Regularly evaluate the activities of the Registration department to ensure that policies and programs meet member needs and are in alignment with the Association’s service standards. 

 

Human Resource Management:

  • Ensure human resource management of the department is in full compliance with AAA policies and procedures.
  • Oversee the activities of department staff to ensure efficient and effective implementation of regulatory responsibilities and timely and courteous customer service to the membership.
  • Provide expert advice and/or direction to association staff on registration, licensing and professional practice issues.
  • Provide leadership, problem solving, training/development, and coaching support to department staff.
  • Continuously cultivate a culture of respect, teamwork, engagement, accountability, communication and collaboration. 

 

Education and Experience

  • Post-secondary degree in a recognized professional field, preferably in a discipline related to architecture, law, business administration or public policy
  • At least seven years of experience after graduation, preferably with a minimum of five years of experience in a professional regulation, public interest, public policy or public administration environment
  • A minimum of five years of direct management experience
  • Experience working in an architectural practice leading to an advanced understanding of the practice and business of architecture would be an asset.
  • Experience in a professional regulatory body in registration and licensing, professional development, or professional conduct and illegal practice considered an asset
  • Must speak, read and write English fluently
  • Knowledge and application of leadership and management principles as they relate to the non-profit and/or regulatory sector would be desirable
  • Intermediate to advanced knowledge of MS Office 
  • Experience using database tools is an asset
  • Experience working with boards, committees and councils is an asset 

Skills and Abilities

  1.  
  • Knowledge of the governance of self-regulating professions in Canada and their requirement for fairness, accountability and transparency
  • Demonstrates leadership qualities, including the ability to motivate and influence others to achieve results that are in the best interest of the association
  • Ability to demonstrate discretion, confidentiality and professional integrity to the highest degree in a regulatory environment
  • Self-motivated and highly organized
  • Ability to manage multiple tasks and meet deadlines
  • Displays an understanding of administrative and political processes
  • Articulate and skilled in spoken and written communication
  • Ability to work with diverse groups and build effective internal and external relationships
  • Understanding of and commitment to ethical behavior and business practices
  • Must be able to handle confidential information in a professional manner
  • Ability to think strategically; assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization
  • Effective problem-solving, conflict resolution and negotiation/mediation skills
  • Exhibits qualities of creativity/innovation, necessary for developing ways to improve operations of the organization and to create new opportunities
  • Ability to understand and interpret legislation, policies and guidelines for effective implementation of regulatory responsibilities 

 

Working Conditions

  • Must be able to occasionally travel locally (and regionally)
  • Preferable to own (and properly register and insure) own vehicle
  • Preferable to possess a valid Alberta Class 5 driver's license with a clean drivers abstract
  • Must be available to work occasional evenings and weekends, as required 

 

Disclaimer

This job description indicates representative responsibilities and specifications of the position only and should not be considered to necessarily represent all responsibilities and specifications of the position. The incumbent may perform other duties as assigned, which are not specified in this description. A review and update of this job description will take place at the yearly performance review. 

 

For more information, please contact:

SANDY JACOBSON

Vice President
T: 780.944.1327| C: 780.717.5864
E:
sandy.jacobson@richardsonsearch.ca W: www.richardsonsearch.ca 

Years of Experience: 
Required Languages: 
English: Fluent
Required Degree Level: 
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